NB This charter is a draft and has not yet been formally adopted.
The responsibilities of the OOS Records Committee are:
The OOSRC will consist of five voting members, one of whom will be the secretary. The County Recorder will be non-voting but can provide background information with regard to the record and any assistance with identification. The Chairman of the OOS will sit as a non-voting observer and comment on any action in contravention of the charter.
The OOSRC will be appointed by the OOS committee.
Where an observer disagrees with a decision of the OOSRC and consensus cannot be reached, the description will be submitted to the records committee of a neighbouring county, whose decision will be considered as final.
Species accounts considered by the British Birds Rarities Committee (BBRC) will be passed on to that committee. The decision of the BBRC will be regarded as final, even when it may differ from that of the OOSRC.
Records should be circulated to the OOSRC members prior to a meeting to enable consultation with identification literature.
An OOSRC member cannot assess his/her own records. Where such records exist, and the remaining four members are unable to reach a majority decision, the county recorder has the casting vote.
A record must be submitted for assessment even if the species was seen by multiple observers or by the majority of the OOSRC. If a record has not been submitted, where possible the OOSRC will contact the original observer to submit a record.
The OOSRC will respect observers' requests for confidentiality.
The OOSRC secretary's duties will be: to minute the committee's decisions and forward them to the OOS committee, and to write an account for the annual report outlining the work of, and decisions made by, the OOSRC.
The current members of the OOSRC are:
Ian Lewington (County Recorder, non-voting)
Carl Salmon (Secretary)
George Candelin (OOS Chairman, non-voting)